mySiteIQ

Facility owners everywhere share one challenge: Even well-maintained assets have a finite useful life.

Too often, the focus remains on the short-term needs of buildings and occupants, so when expensive replacements such as roofs, boilers, and ventilation systems to name a few, become a necessity the funds aren’t readily available to pay for them. At SitelogIQ, we offer a proprietary tool, called mySiteIQ, to help prepare our customers for these eventual deferred maintenance expenses. We work with building owners to develop two program plans – a comprehensive Master Facility Plan (MFP) and Long Term Facility Maintenance (LTFM) to allow proper planning and limit risk.

So how do these plans help and what is the difference between them?

A MFP is a comprehensive facility plan that includes all building needs required to support owners’ objectives. This plan takes into consideration everything from the blacktop to rooftop, including space use requirements, technology, and programming needs.

Conversely, a LTFM Plan is focused on maintaining the existing assets, it is primarily focused on the physical needs of a facility. In short, an LTFM Plan is a part of the client’s Master Facility Plan but focused solely on maintaining the building environment for comfort, energy, safety, and security.

We pinpoint top priority projects, funding options, and manage multiple projects with different funding sources.

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“SitelogIQ covers architecture, engineering, and construction management types of activities all under one roof, so it’s very easy at that point to let them be the one-stop-shop and have that synergy that’s created with the ability to do that.  I’ve been very satisfied with the relationship we’ve had with SitelogIQ over the 14 years we’ve been involved with them.”

John Toop, Director of Business Services for Hopkins Public Schools

To learn more about the phases of our Facility Planning Process:

 

With every MFP, there will be more desired projects than available funding so the importance of a rigorous process to identify top priorities is critical to proper planning.

SitelogIQ works with building owners by ranking all projects and scoring them using a prioritization system. To assist in determining priority levels, our team provides an asset condition of all major equipment based on its age and condition. Some issues like code compliance, or health and safety are prescriptive, while other criteria are more subjective and must be determined by the facility owner. This data is then used to generate a score, which allows us to allocate each of the priority projects to future years when funding comes available.

mySiteIQ helps customers to focus on their facility’s physical needs over the long-term and within funding constraints.

Reducing Cost Overspend

Most often, the bid packages are defined by their funding source, the building, or possibly the scope of work. Defining the projects within mySiteIQ, we help our clients manage their implementation costs.

By helping with coding invoices, we also minimize errors attributed to paying invoices from the wrong funding source. Managing all project costs in mySiteIQ allows the building owner to “Focus on the balance of Committed Costs, not the balance of the account”.

We’ve witnessed owners overspend on their annual budget because project invoices had not been submitted, creating overspending risk due to lack of oversight. With fiscal Year budgets often ending in June, in the middle of project installation, managing committed costs across multiple fiscal years can be problematic. A challenge made easier with mySiteIQ.

It is important that Facility Owners evaluate their infrastructure annually. Managing the LTFM Plan must be completed annually versus a one-time event. Our team is here to help.

The annual review process includes a review of all calculated project costs and their priority, buildings to locate new issues, and potential funding sources to define bid packages. Managing an LTFM Plan through implementation improves the annual process of updating the 10-year LTFM Plan.